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Pros and Cons of Using Laser Business Checks
If you're sending out a flood of business checks each month but are tired of
writing each one out by hand, you'll probably enjoy the many benefits of
using laser business checks. Laser business checks have been around a
few years, but some business owners either haven't had time to learn about
them or are fearful of making a dramatic change to the way business payments
are made.
Below is a list of pros and cons you might experience by switching
over to laser business checks. Consider both to decide if laser checks will
add value to your business.
Advantages of Laser Business Checks
There are quite a few benefits you'll enjoy by switching over to laser
business checks. Most companies who use these are sole proprietors or
small business owners who either handle their own accounts payable/receivable
or have a direct secretary to handle this for them. Keep in mind that no
matter who handles the bill payments, laser business checks might improve
efficiency.
Computer Technology Advantages
One benefit of using laser business checks is the fact that you can take advantage of
computer technology while keeping track of your finances. By starting with a
laser check "kit", you can get a simple software program that enables you to
set up your laser checks, personalize them for printing and keep up with your
check balances - all on the computer.
Once your laser check program is set up and customized, you'll have quick
access to all of your past checks, real time balance and any other information
you choose to add. The software program will allow you to search for check
numbers, amounts, payees, etc. within just seconds. Everything you need
will be at your fingertips. No more searching through paperwork or your
old checkbooks for hours looking for one small piece of information.
Represent Your Business with Professional Checks
Another advantage of using laser business checks is the ability to print
professional looking business checks. Instead of handwritten amounts, payees
and dates, you'll be able to print this information. Not only does this
reflect on your company's professionalism, but also it can be quite a time saver,
especially if you're a fast typist and good with computers. You can have
a check ready to go in no time!
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Record Keeping Made Simple
Finally, you will enjoy simplified record keeping benefits. Once your laser check
software program is set up you'll be able to keep multiple records like never
before. Instead of having tons of paperwork and check stubs, you can store
your files and records on backup disks and print them as you need them.
Disadvantages of Using Laser Business Checks
There are a couple of disadvantages to be aware of when switching over
to laser business checks. First of all, you'll have to be willing to make an
initial investment to get all the required accessories.
Here's a basic list of what you'll need:
*Up-to-date Computer
*Quality Laser Printer
*Laser Printable Checks
*Laser Checks Software Program (i.e. Peachtree, QuickBooks, Quicken, etc.)
*Backup Disks
Another disadvantage is the time and setup involved to get started. You might
want to get the assistance of someone who uses the program you've chosen frequently.
Having someone to show you how it works step-by-step will save time and
give you the opportunity to take full advantage of your check writing program.
Remember, you'll need to keep a back up disk of your files at all times in case
of a computer crash or downtime. Never allow your business to be at
the complete mercy of one computer.
If you have a secretary or accounts payable employee, you'll have to train
him/her on the new check writing system.
Most of the disadvantages occur during the initial setup process when changing
over to the new check writing system, however, later the benefits might outweigh
the hassle. You can use laser business checks to improve the efficiency
and professional appearance of your business while also saving time.
Written by Candice Pardue
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